PRINCES RISBOROUGH
TOWN COUNCIL
MINUTES OF THE BURIALS COMMITTEE
HELD ON
TUESDAY 11th MARCH 2008 AT 8.00 PM
IN TOWER COURT, HORNS LANE PRINCES
RISBOROUGH.
PRESENT
.
Cllr M Wooster (Chairman)
Cllr W Woolf, G Hall, Pam Summerbell, John Coombs, Alan Turner,
Pamela Williams,
Ben Benifer
Kirsty Pope (Clerk)
IN ATTENDENCE
APOLOGIES FOR ABSENCE
Apologies were received and
accepted from Cllr Eunice Clifford
MINUTES
The Minutes of the previous Meeting having been circulated
were approved by the Meeting and signed by the Chairman.
DECLARATIONS OF INTEREST
Members were asked to declare any personal interest and the
nature of that interest which they may have in any of the items under
consideration.
4. To receive a progress report from
the Project team and discuss.
Cllr Coombs
advised the Committee that a progress report had already been given at the last
Town Council meeting. It was therefore
agreed by all that as Cllr Wooster was absent from that meeting, the Chairman
of the Burials Project Team, Cllr Orsler, should provide a full update for Cllr
Wooster
5. To discuss and agree to
changes and corrections to the proposed on line Book of Remembrance as detailed
in an email sent on 29th December 2007.
It was agreed by all to accept these changes
and corrections.
6.To propose that the clerk either
applies to commence a postal study programme run by ICCM in partnership with
the Stratford Business School or that she locates and attends a suitable study
day run by some other organization.
The Clerk
has agreed that once her current studies are finished, this is something that
could commence and the Clerk will advise the Council at the appropriate time.
7. To discuss and decide whether
burial records should be kept on line or with registers.
It was agreed by all that both options should
be available and that records created online should be printed and kept in a
relevant file.
8. To propose that a representative
from Assetrac is invited to demonstrate the underground marking system.
The Clerk is requested to contact
Assetrac and make arrangements for them to attend a meeting. The Clerk is requested to ensure the
presentation is a maximum of 15 minutes.
9. To receive ideas regarding the
official opening of the site and decide who should arrange it.
It was agreed
by all that the PR working group should take on the responsibility for this
request. The Lord Lieutenant was a
suggestion. The Clerk is therefore requested to inform the PR working group of this
decision.
10. To discuss the Burials CrossTalk
report.
Agreed by
all that the report submitted was acceptable.
11. To discuss the correct procedure
for the lines of communication on behalf of the Town Council regarding the
contractors' activities.
Cllr
Williams was concerned that the correct lines of procedures were not followed
with regards to a resident complaint and wanted clarification that they correct
procedures are followed in the future.
It was agreed by all that all correspondence and communication should be
dealt with by the Town Clerk.
12. Agenda Items for Next Meeting.
TBA
13. Date of Next Meeting
The next meeting of the Committee
will take place on Tuesday 8th April 2008 at 7.45pm in the meeting
room on the first floor in Tower Court, Horns Lane, Princes Risborough.
There being no further
business to discuss, the meeting closed at 8.55pm
.
Chairman ………………………………………………. Date
Page
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